Top Four Things to Keep in Mind when Choosing your Next Event Venue
Friday, December 21, 2012

When planning your next fabulous event there are many things to keep in mind and certainly choosing where to hold your next event is one of the most important decisions you will have to make. The planning process can often be a nightmare for most but luckily for you, we have you covered. We will explore the top four things to keep in mind when it comes to choosing where to host your next event.

  1. Capacity of venue- First things first, what do you want from your venue? Are you looking to host a big and elaborate wedding or are you planning an intimate cocktail party? Always decide on the approximate number of people you wish to attend and make sure the venue can accommodate that number. Also keep in mind that if you are choosing to hold a small and intimate gathering and rent a space with a much larger capacity the whole cozy and intimate feel goes right out the window. Of course, the reverse is also true. Make your event everything you want it to be and start with choosing a venue that can accommodate your anticipated guest list.
  2. How the space looks- At first glance when you enter the venue, what emotions come over you? Do you plan on enhancing the décor of the space or will you leave it as is. Depending on the type of event you are holding, the interior of the venue may or may not fit into your needs. Often times a space that may have limited interior design may seem to lack the right amount of luster but in most cases all it needs is a little imagination. Many venues offer event planning services and can help to transform the space into the event you have always dreamed of. Ask for some design ideas or see if they have photos of events they have hosted before. Just keep in mind that how the space looks can and often times will set the mood and tone for the upcoming event.
  3. Size of the space- This is always an important thing to consider. For instance, if you are planning on having a live band or a DJ, you will need to be sure that there is enough space to create a dance floor as well. Making sure that there is enough space that everyone will be able to move out freely is key when it comes to planning the event of your dreams. After all, no one wants to be in an overcrowded space with no room to move.
  4. Amenities- What type of amenities does the space offer and more importantly what type of amenities do you need? Are you planning on having the event catered? Is there space for a bar? What is the parking like? If you are planning an outdoor event, do you have a covered space in case the weather is not on your side? Other things to consider would be is there AC for summer events and adequate heating for the winter months? In the event of a snowstorm is there any type of back up generator that will help keep your guests warm if the power goes out. These are just a few of the things to keep in mind when it come to amenties but always take your time when choosing your venue and always go over all the list of features that the space has to offer.

While planning an event may cause one to break out into a cold sweat, the key thing to remember is to take your time. Always feel free to talk to someone who has experience in planning such events and they will help to make sure that your event is everything you have dreamed of. Did you know that we at Great Places offer a free concierge service that will help you pick out the right venue for your next event? Give us a call today and we can help.

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